Document Controller

A day in the life of a Murphy Document Control:

• Ensure document control is the focal point for all construction documentation and is manged in a controller manner.
• Ensure document control requirements are administered as per contract requirements and within agreed timescales.
• Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or other purposes.
• Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use.
• Ensure information stored on Client's CDE is permanently available or transferred to the JMS CDE prior to contract completion.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
• Assist in the creation and maintain distribution lists / workflows / review cycles.
• Assist in the management of change by ensuring documents are processed correctly and linked to the contract documents as required.
• Assist in the collation and issue of handover documentation (O&M manuals, H&S files, as-built records, datebooks etc.
• Assist with archiving of documents, ensure legibility and traceability.

Still interested, does this sound like you?

• Demonstrable experience in a professional Administration and /or Document Control department
• Demonstrable knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel, Outlook, and Access.
• Demonstrable knowledge of Electronic Document Management Systems such as Aconex, ProjectWise etc.
• Ability to manage and build relationship with diverse stakeholders
• Experience of the Infrastructure / Civil / Engineering / Construction industry.

A day in the life of a Murphy Document Control:

• Ensure document control is the focal point for all construction documentation and is manged in a controller manner.
• Ensure document control requirements are administered as per contract requirements and within agreed timescales.
• Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or other purposes.
• Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use.
• Ensure information stored on Client's CDE is permanently available or transferred to the JMS CDE prior to contract completion.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
• Assist in the creation and maintain distribution lists / workflows / review cycles.
• Assist in the management of change by ensuring documents are processed correctly and linked to the contract documents as required.
• Assist in the collation and issue of handover documentation (O&M manuals, H&S files, as-built records, datebooks etc.
• Assist with archiving of documents, ensure legibility and traceability.

Still interested, does this sound like you?

• Demonstrable experience in a professional Administration and /or Document Control department
• Demonstrable knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel, Outlook, and Access.
• Demonstrable knowledge of Electronic Document Management Systems such as Aconex, ProjectWise etc.
• Ability to manage and build relationship with diverse stakeholders
• Experience of the Infrastructure / Civil / Engineering / Construction industry.